Is Google Sheets a free app?

Is Google Sheets a free app? : To share files , documents, and presentations online, Google Drive, Docs, and Slides are all included in the free Google Sheets package . If you are familiar with Excel, you will feel right at home using Google Sheets because it has almost all of the same spreadsheet features.

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In this section:

  • Get Sheets on your devices
  • (Optional) Add multiple Google Accounts
  • Create a browser bookmark
  • Add a Sheets desktop shortcut (Windows only)
  • Work offline (Chrome only)

    Get Sheets on your devices

    Note:The instructions in this guide are web only.

    (Optional) Add multiple Google Accounts

    Havemultiple Google Accounts? Quickly switch between them with Chrome profiles

    Note: Don’t have Chrome Browser yet? See instructions on how to install Chrome.

  • In Chrome Browser, in the top-right corner next to the address bar, click your profile image.
  • Click Manage People.
  • Click AddPerson.
  • Enter a name, choose an image, and click Add.
  • Sign in with the Google Account you’re adding. All settings and bookmarks automatically sync.
  • Click your profile image and choose a different profile to switch between accounts.
  • If you’re not sure which account you’re currently logged into, click your name to see which profile is displayed at the top.

    Create a browser bookmark

    If you’re not using Chrome, follow your browser’s instructions to bookmark

    Add a Sheets desktop shortcut (Windows only)

    If you’re using Microsoft Windows, you can add a shortcut to Sheets on your desktop.

  • Go to your desktop and right-click.
  • Choose NewShortcut.
  • For the location, enter
  • (Optional) To name your shortcut, enter a name.
  • Click Finish.
  • Work offline (Chrome only)

    Your most recent files are automatically saved for offline use as soon as you enable offline access.

    Visit Access stored Drive files without the internet to learn how to access files from your desktop or mobile device while offline.

    The trademarks of Google LLC include Google, Google Workspace, and related marks and logos. All other brand names for businesses and products are the property of the organizations with which they are affiliated.

    Next:Sheets and Excel best practices

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    Does Google Sheets have an app? : You can upload and download files with the Google Sheets app for Android Import: You can open and edit XLS, XLSX, XLSM, CSV, ODS, and TSV files
    How do I use Google app sheets? : Go to your My Apps page and select “Make a new app” if you already have an AppSheet account to connect to a new database. If you use Google Sheets, you can click Extensions > AppSheet > Create an app to connect your data to AppSheet directly from your Sheet.
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    Google Sheets is a spreadsheet app on steroids. It looks and functions much like any other spreadsheet tool, but because it’s an online app, it offers much more than most spreadsheet tools. Here are some of the things that make it so much better:

    • It’s a web-based spreadsheet that you can use anywhere—no more forgetting your spreadsheet files at home.

    • It works from any device, with mobile apps for iOS and Android along with its web-based core app.

    • Google Sheets is free, and it’s bundled with Google Drive, Docs, and Slides to share files, documents, and presentations online.

    • It includes almost all of the same spreadsheet functions—if you know how to use Excel, you’ll feel at home in Google Sheets.

    • You can download add-ons, create your own, and write custom code.

    • It’s online, so you can gather data with your spreadsheet automatically and do almost anything you want, even whenyour spreadsheet isn’t open.

    Whether you’re a spreadsheet novice or an Excel veteran looking for a better way to collaborate, this book will help you get the most out of Google Sheets. We’ll start out with the basics in this chapter—then keep reading to learn Google Sheets’ advanced features, find its best add-ons, and learn how tobuild your own.

    Getting Started with Google Sheets

    The best way to learn a tool like Sheets is to dive straight in. In this chapter, you’ll learn how to:

  • Create a Spreadsheet and Fill It With Data

  • Format Data for Easy Viewing

  • Add, Average, and Filter Data with Formulas

  • Share, Protect,and Move Your Data

  • Common Spreadsheet Terms

    To kick things off, let’s cover some spreadsheet terminology to help you understand this the terms we’ll be using:

    • Cell: A single data point or element in a spreadsheet.

    • Column: A vertical set of cells.

    • Row: A horizontal set of cells.

    • Range: A selection of cells extending across a row, column, orboth.

    • Function: A built-in operation from the spreadsheet app, which can be used to calculate cell, row, column, or range values, manipulate data, and more.

    • Formula: The combination of functions, cells, rows, columns, and ranges used to obtain a specific result.

    • Worksheet (Sheet): The named sets of rows and columns making up your spreadsheet; one spreadsheet can have multiple sheets

    • Spreadsheet:The entire document containing your worksheets

    If you’ve never used Google Sheetsor, especially if you’ve never used a spreadsheet beforebe sure to check out Google’s Getting Started Guide for Sheets You may also want to bookmark Google’sspreadsheet function list as a quick reference

    With that knowledge in hand, let’s dive in and start building our own spreadsheets.

    1. Create a Spreadsheet and Fill It With Data

    The best thing about Google Sheets is that it’s free and compatible with all devices, making it simple to follow along with the book’s tutorials. All you’ll need is a web browser (or the Google Sheets app on your iOS or Android device) and a free Google account. Visit sheets on your PC or Mac. google. You can now get started by visiting com.

    There are 3 ways to create a new spreadsheet in Google Sheets:

  • Click the red “NEW” button on your your Google Drive dashboard and select “Google Sheets”

  • Open the menu from within a spreadsheet and select “File > New Spreadsheet”

  • Click “Blank” or select a template on theGoogle Sheets homepage

  • A new, empty spreadsheet will be created (or, if you choose, a template that is already filled out). However, you should begin with a bare spreadsheet for this tutorial.

    With well-known text editing icons and tabs for additional sheets, the Google Sheets interface ought to make at least one other spreadsheet app come to mind.

    The only difference is that Google has reduced the clutterand number of displayed interface elements. So your first task should be obvious: Add some data!

    Adding Data to Your Spreadsheet

    Look around the white-and-grey grid that occupies most of your screen, and the first thing youll notice is a blue outline around the selected cell or cells

    As soon as you open a new spreadsheet, if you just start typing youll see that your data starts populating the selected cell immediatelyusually the top left cell There’s no need to doubleclick cells when you add information, and not much need to use your mouse

    An individual square in a spreadsheet is called a cell; they’re organized into rows and columns with number and letter IDs, respectively. Each cell should contain one value, word, or piece of data.

    Feel free to select any cell you’d like, then go ahead and type something in. When you’re done entering data into a cell, you can do one of 4 things:

  • Press ENTER tosave the data and move to the beginning of the next row

  • Press TAB to save the data and move to the right in the same row

  • Use the ARROW KEYS on your keyboard (up, down, left, and right) to move 1 cell in that direction

  • Click any cell to jump directly to that cell

  • If you don’t want to type in everything manually, you canalso add data to your Sheet en masse via a few different methods:

  • Copy and paste a list of text or numbers into your spreadsheet

  • Copy and paste an HTML table from a website

  • Import an existing spreadsheet in csv, xls, xlsx and other formats

  • Copy any value in a cell across arange of cells via a click and drag

  • Copy & Paste is pretty self-explanatory, but there are times when you’ll try to copy a “spreadsheet-y” set of data from a website or PDF, and it will just paste into one cell or format everything with the original styling. Try looking for data that’s actually in an HTML table (like movie data fromIMDB, for example) to avoid getting funky pasted data in your spreadsheet.

    Note: Make sure you only click once on a cell before pasting data, so Google Sheets will turn it into a list with each item in its own cell. If you double-click on a cell, Google Sheets will paste all the data into one cell which is likely not what you want.

    Never fear if your data ends up being oddly formatted; we’ll fix that in the section after this one.

    Importing a file is simple as well. You can either import directly into the current spreadsheet, create a new spreadsheet, or replace a sheet (i.e. an individual tab)with the imported data.

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    The most common files you’ll import are CSV (comma separated values) or XLS and XLSX (files from Microsoft Excel). To import a file from outside of your Google Drive, go to the FILE > IMPORT > UPLOAD menu.

    To keep my old data and newly imported data apart, I prefer to import the data into a new sheet each time. Alternatively, you can use the same process to import a Google Sheet (or a CSV, XLS, or other spreadsheet file) that is saved in your Google Drive account directly into your spreadsheet. Simply search your Drive from the import window.

    Dragging to copy a cell value needs a bit of explanation, because you’ll use this one a lot once you’ve set up formulas in your spreadsheets.

    You can carry out a variety of actions by dragging the tiny blue dot in the bottom-right corner of a highlighted cell across or downward across a row of cells (see illustration below).

    There are a number of ways you could use this feature:

  • Copying a cell’s data to a number of neighboring cells (including formatting)

  • Copying a cell’s “Formula” to neighboring cells (this is an advanced feature, and we’ll cover it in detail later)

  • Creating an ordered list of text data

  • Here’s an example of how to creating an ordered list might work: Try adding the text Contestant 1 to Cell A1, then clicking and dragging the little blue dot in the bottom-right corner of the highlighted cell either down or across any number of neighboring cells.

    If there was no number after Contestant, this dragging action would simply copy “Contestant” to any cells you drag over. But because the number is there, Sheets knows to increment the next cell +1.

    Let’s assume you have either copied, pasted, imported, or typed in a sizable amount of data, and your spreadsheet is in good shape.

    Now, How can we use this data?

    2. Format Data for Easy Viewing

    Whether youre tracking expenses, recordingstudents grades, or keeping track of customers in a homebrew CRM (as we’ll build in chapter 3), you’ll want to manipulate and format your data

    Above your first cell in Google Sheets are the basic formatting options. While working on a sheet, you can quickly refer to them by hovering over the icons to see their descriptions and shortcut keys even though they are labeled in the image below.

    Like you would expect from your preferred word processor, Print, Undo/Redo, and Font Settings / Styling all have similar functionality. Just treat it like editing any other document since the shortcut keys are the same.

    When it comes to everything else, giving you an example right away is the best way to demonstrate how everything works.

    I’m going to make a quick list of possible breakfast items for tomorrow morning, along with their ingredients, counts, prices, and links to YouTube videos for how to make them (who knew you could make a 3-minute video about scrambled eggs?).

    You could easily use it to keep track of information because it is sufficiently functional. Google Sheets makes it so simple to record information, share it with others, and refer back to it later for guidance that it serves as my highly organized note-taking tool. In fact, a large majority of my own spreadsheets look like this.

    But let’s say you receive dozens of spreadsheets every day, or even worse, you have to send and receive spreadsheets, and this is what you have to deal with. If it were a large data set, it would be difficult to skim through because it is so tedious.

    For the simple example above a lack of significant formatting is “okay.” It does the basics, storing my information and allowing me to save it. But it’s not something I would wantto come back to each day.

    Let’s spend some time formatting this spreadsheet to make it more readable since I eat breakfast every morning.

    First we’ll “Freeze” the first row in place. That means if we scroll down the spreadsheet, the first row will still be visible, no matter how much data lies below it. This allows you to have a long list and helps to keep tabs on what you’re actually looking at.

    There are two ways to freeze rows:

  • ClickVIEW > FREEZE > 1 ROW in the navigation bar to lock the first row in place

  • Hover the dark grey bar in the top left of the spreadsheet (until it becomes a hand) and drag between rows 1 and 2

  • Freezing my header row is the firstthing I do in every sheet I make

    Now, let’s make the header text pop with some simple text formatting (remember, the text formatting tools are in the toolbar, just above your first row):

  • Drag to select the cells you want to format

  • Bold the text

  • Increase font size to 12pt

  • Center-align the whole row

  • Give give your cells a grey fill

  • The next thing I’ll do to clean this up a bit is format my “Average Price / Serving” to be a dollar value. Here’s how things look at first:

    Now, let’s clean that up with the “Format as $” button for the specific values (or entire row) highlighted.

    You’ll notice that instead of a standard number, the value displayed in your selected cells is now a monetary amount.

    Note: if you perform this operation with the whole row / column highlighted, future values will take the formatting as well!

    Now thatyou’ve got the hang of inserting and formatting your data, it’s about time we start actually calculating some sums, averages, and more from your data!

    3. Add, Average, and Filter Data with Formulas

    Like most spreadsheet programs, Google Sheets comes with a number of built-in formulas for performing various statistical and data manipulation operations. Additionally, formulas can be combined to build stronger calculations and link together multiple tasks. The exact same formulas work in Google Sheets the majority of the time if you’re used to crunching numbers in Excel.

    The top navigation’s formula drop-down menu displays the five most popular formulas, which will be the focus of this tutorial.

    You can click a formula to add it to acell, or you can start typing any formula with a = sign in a cell followed by the formula’s name. Sheets will auto-fill or suggest formulas based on what you type, so you don’t need to remember every formula.

    The most basic formulas in Sheets include:

    • SUM: adds up a range cells (e.g. 1+2+3+4+5 = sum of 15)

    • AVERAGE: finds the average of a range of cells (e.g. 1,2,3,4,5 = average of 3)

    • COUNT:counts the values in a range of cells (ex: 1,blank,3,4,5 = 4 total cells with values)

    • MAX: finds the highest value in a range of cells (ex: 1,2,3,4,5 = 5 is the highest)

    • MIN: finds the lowest value in a range of cells (ex: 1,2,3,4,5 = 1 is the lowest)

    • Basic Arithmetic: You can also perform functions like addition, subtraction, and multiplication directly in a cell without calling a formula

    We’ll explore these formulas by improving our breakfast spreadsheet.

    Using the SUM Formula

    Let’s start with adding up the total number of ingredients required for each recipe. I’ll use the SUM formula to add each value in the recipes and get a total amount.

    There are three ways to use the basic formulas accessible via the top navigation:

  • Select a range then click the formula (this will put theresult either below or to the side of the range).

  • Select the result cell (i.e. the cell where you want the result to appear), then click on the formula you want to use from the toolbar. Finally, select the range of cells to perform your operation on.

  • Type the formula into the result cell (don’t forget the = sign) then either manually type a range or select the range

  • I’ll demonstrate all threemethods in the gif below. First, I’ll sum my ingredients by selecting a range, and clicking SUM from the formula menu. Second, I’ll select a result cell and highlight the range of cells to be summed together. Finally, I will demonstrate typing a formula and range manually.

    Note: Inorder to select a range of cells, click the first cell and hold SHIFT then click the last cell in the range. So if you want A1 through A10, click A1 then hold SHIFT and click A10.

    When you’ve finished selecting the cells that you want to add together, press ENTER.

    In my illustration, as I type the formula, a grey help section appears. Instead, a blue highlight and a question mark will be visible next to the cell when you create a formula for the first time.

    Toggle the help context for formulas on or off by clicking the question mark. These guidelines will make formula creation much simpler for you (especially when you start combining formulas) by describing the types of information that can be used in each formula.

    Now that we have a formula set up to SUM all of the ingredients together, let’s make sure that it applies to all of the cells in that row. I’ll select my formula cell and dragthe blue dot across the other cells to copy the formula to those cells.

    You’ll notice that when you copy the formula to a neighboring cell, it shifts the range that the new formula is referencing. For instance, in the “Scrambled Eggs” column it was SUM(B2:B8) but in “FrenchToast” it’s SUM(C2:C8).

    Using the COUNT formula

    We now know how many components each recipe requires, so I’d like to know how difficult it is to make. Since there are fewer ingredients than there are ingredients, I’ve assumed that the recipe is simpler.

    In order to count the number of ingredients in each recipe, I’ll use the COUNT formula.

    The count formula basically determines whether or not there are any empty cells in a range and then returns the total number of filled cells.

    This formula will be set up in my spreadsheet the same way as my SUM row.

    Here’s a trick we didn’t cover in the previous section, though: highlight the cell range that you’re trying to count and checking in the bottom right corner of your spreadsheet. If you’ve highlighted apure list of numbers, Sheets will automatically SUM them for you and display the result. If you’ve highlighted a mixed range of numbers and text, it will COUNT the values.

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    You also have the option to perform any of the five number-based operations on a range of numbers by clicking the SUM button in the bottom right and selecting the new default formula from the pop-out menu. From then on, anytime you highlight a range it will perform the last-selected formula.

    So according to my spreadsheet, “Cereal” is the least complicated breakfast, but I’m still not convinced that an easy breakfast is worth it.

    What if I have to put in more work to prepare another meal, but it ends up costing too much?

    Let’s refine our decision by figuring out theaverage cost per serving of the breakfast choices by using the AVERAGE formula.

    Using the AVERAGE formula

    On my ingredient list to the right of my breakfast options, I’ve added some fictitious minimum and maximum prices per unit. The low and high rates will be used to calculate the average price for each ingredient, which will then be multiplied by the number of units that ingredient will be used in each recipe.

    I’ll start by highlighting the range of values (in this case it’stwo side-by-side rather than a vertical range) and selecting the AVERAGE formula from the toolbar.

    The outcome will be placed in the column to the right of the maximum price column as a result. I then drag the formula downward to use it with the additional minimum and maximum price combinations.

    I’lllabel my column “Average Unit Cost” so we know what we’re looking at. Then, let’s move on to calculating the cost of the breakfast using simple arithmetic.

    Using Simple Arithmetic Formulas

    We need to calculate the total cost of the breakfast by multiplying the average price of each ingredient by its unit count in the recipe. To accomplish this, manually type a formula into the “Avg Price” row.

    Our basic arithmetic formula would look like this for the “Scrambled Eggs”column:


    The $ symbol before column I (the average prices) tells Sheets that no matter where we put the formula in our spreadsheet, we always want to reference the I column.That way, if we copy the formula to the other recipes, it will always use the average unit cost column rather than shifting the reference to the next column over when you drag to copy (like it did in the SUM and COUNT examples).

    There are easier ways to use this type of formula if you don’t want to manually enter those values: You could calculate the same price using this sophisticated formula:.


    Many of the formulas we’ll explore in the following chapters in Sheets can handle complicated tasks for you.

    This sheet might be useful to my coworkers, who are probably planning to eat breakfast tomorrow since we now have some working data and calculations.

    Let’s prepare to share our spreadsheet, and invite some collaborators to view, edit, and use our data.

    4. Share, Protect, and Move Your Data

    What makes Sheets so powerful is how “in sync” you’ll feel with your coworkers. Jointly editing a spreadsheet is one of the criticalfunctions of Sheets, and Google has made it a seamless experience.

    Here’s how it works:

  • Click either FILE > SHARE or use the blue “Share” button in the top right

  • Click “advanced”, then enter emails of who can view or edit your spreadsheet

  • Select any other privacy options and hit done

  • When you open the “advanced” sharing panel, you’ll see a number of options.

    The default functionality when you click the “Share” Button is to copy a link to the spreadsheet to your clipboard.

    When you share this link with someone via a messenger or email, if they click the link it will bring them to the spreadsheet. However, unless you’ve invited them via email (in the email field) and selected “Can Edit”, they will still need to request permission to make changes.

    If you’d like to give anyone within your organization orcompany editor-level access, click the “change…” button in the “Who has Access” section and select “On – (Your Organization Name)**”. (Note: this option will only appear if you’re using Google Apps for Work.)

    Someone is “In your organization” when they have an email address and Google account for your company. In this case, I’ve named by “company” MichaelGrubbs, so everyone in my organization has an email address and anyone signed in to one of those accounts can access the spreadsheet.

    SharingSpreadsheets with Your Devices and Apps

    Even though Google Sheets and Drive are built for sharing between users, you’ll notice that many times your spreadsheets are created as internal documents, and sharing is secondary to actually getting work done.

    You can streamline your spreadsheet workflows and real-time data-sharing by taking advantage of these helpful add-ons:

  • The Google Docs mobile apps. You can use the Google Sheets mobile app to view and edit your spreadsheets, share links on the go, and add users. It’s a solid companion to—but not a replacement for—the web app.

  • Google Drive sync to your desktop. Google Drive allows you to easily upload files from your local desktop environment to your online Drive. This makes them accessible to your collaborators and also allows you to quickly import them into spreadsheets and other documents.

  • A Third-Partytool like Zapier. You can use Zapier to automatically add data to your spreadsheets, send files to your Google Drive account, alert you of change to your Sheets… you name it

  • Let’s continue working on our spreadsheet example to show how Zapier, an app integration tool, can enhance the functionality of Google Sheets.

    Rather than hitting the “Share” button on my spreadsheet to send it to my colleagues, I’d like to send aSlack message alerting them that I’ve created this new spreadsheet.

    With Zapier’s Google Sheets Trigger and Slack Action, you can automatically post a message to a Slack channel.

    I’ve configured my Zap so that it checks my Google Drive for new spreadsheets before posting the file name and a link to the spreadsheet in a Slack channel.

    When you create new documents and want to quickly update the team, this is fantastic.

    You can configure filters and conditions to control when to post, and you are entirely in charge of the details you want to include in your message. When someone adds a new row or modifies the data in a cell, for example, you can use Google Sheets to trigger messages. For more information on the data and triggers supported by theZapier, visit the Google Sheets page.

    Let’s now reverse the data flow and think about how our coworkers might use our spreadsheet.

    I’d like to allow myself and my team to interact with my spreadsheet and keep track of what they had for breakfast in a breakfast log. Without an automation tool likeZapier, tasks like this quickly become the reason that people fail to collaborate successfully using spreadsheets.

    Think about it, if this were a normal spreadsheet without any automation, you’d be asking someone to:

  • Break out of their current activity

  • Track down the spreadsheet

  • Fill in a few pieces of potentially inconsequential data

  • Save and re-share this file (if it’s not already an online and synced document)

  • Repeatfor any number of tasks / documents

  • This is where automating tasks becomes so vital.

    Let’s set up our spreadsheet so that it has a clean sheet to receive some automated data. I’ll create a new worksheet using the + button in the bottom left.

    Now, I’ll use Zapier again and make Slack the triggering action with Google Sheets on the receiving end of the automation (the “Action” side of the Zap).

    I’ve configured my Zap to add a new row to the breakfast log along with the time and user who posted it as soon as a Slack message is posted into a specific channel.

    Check it out in real-time:

    And this can work for hundreds of other applications that you can use as Triggers or Actions with Zapier. You can send information to your spreadsheet via email, monitor your social channels, set it ona schedule; there are dozens of different ways to accomplish any given task with the apps you’re already using.

    Downloading Your Data

    Turn to one of Google Sheets’ many data export options if you need to send your files to external collaborators, upload a file into another system, or just like having backups for posterity.

    The most common exports will be either .xls (Excel document) or .csv (comma-separated values). If you’re not sure which format to use, a .csv is usually the best bet.

    Use Your Spreadsheet in Offline Mode

    If you love what you’ve seen so far but wereworried that you wouldn’t be able to use Sheets without a connection, then fear not. Google Sheets has an “Offline Mode” that will automatically sync your changes to the document when you reconnect to the internet.

    This is helpful if you ever need to treat Google Sheets like a desktop application, such as when traveling by plane or car.

    Here’s what you’ll need:

  • Google Chrome

  • Google Drive Chrome Web App

  • Google Drive Sync

  • The process of setting up your offline sync is very simple, and most of it just involves downloading and using the three main elements mentioned above.

    (Prepare to be amazed) This is how it actually turns on.

    With no need for WiFi, Google Sheets is now accessible even when you are offline.

    Jump to Chapter 6’s conclusion for more advice on using Google Sheets offline.

    With the added benefits of an online app, Google Sheets is a powerful tool that offers all the features of a spreadsheet. The practical uses for using Sheets for your workflows (both professional and personal) are endless, even though the example spreadsheet we created may have been a little silly.

    A Google Sheets spreadsheet can make your data come to life, whether you need to create a budget, outline your next proposal, gather information for a research project, or log information from any other app that integrates with Zapier. Furthermore, since everything is kept in Google Drive, you won’t ever have to worry about losing your files again, even if your computer crashes.

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    Is Google Sheets the same as Excel? : Google Sheets vs Excel: What is the difference? Both of them structure data in tabular format In other words, the data is in the form of rows and columns The major difference between Excel and Google Sheets is that you can share the link of Google Sheets with anyone and they can edit the file
    Read Detail Answer On Is Google Sheets the same as Excel?

    Google Sheets and Excel are similar in terms of formulas and calculations. Moreover, many of their features are the same. For example, both have data in the form of a table, in other words, rows and columns. However, the major difference between Excel and Google Sheets is that the latter provides links to the owner to share with other users to give them permission to read or edit the sheet at once.In contrast, in Excel, only one person can edit the file at a time.

    Differences Between Microsoft Excel and Google Sheets

    You are free to use this image on your website, templates, etc, Please provide us with an attribution linkArticle Link to be HyperlinkedFor eg:Source: Excel vs Google Sheets (

    If you have been using one and not the other, there is a reason why you got stuck with one. So, let us look at the different aspects of Microsoft Excel and Google Sheets to decide which one is preferable.

    Excel vs Google Sheets Infographics

    You are free touse this image on your website, templates, etc, Please provide us with an attribution linkArticle Link to be HyperlinkedFor eg:Source: Excel vs Google Sheets (

    Key Differences Between Excel and Google Sheets

    • If we talk about price, Google Sheets arefree. You can use them whenever you want and wherever you want. If you are going to jump in for a business subscription, you need to pay $5 per month. If you pay for the year, Google will provide you with discounts. On the other hand, Microsoft Office is not free. You need to pay to use Microsoft Office 365 (only the online version) $8.25 per month for a single user. So, as for pricing, Google Sheets prove to be a much better alternative than Microsoft Excel.
    • Another advantage of GoogleSheets is the ease of collaboration. If you are working on a Google Sheet, and you feel that you need the help of your team in creating something worthwhile, you may ask your team to join in and share their inputs. It implies that on a Google Sheet, multiple people can work simultaneously. As a result, collaboration becomes easier. On the other hand, Microsoft Excel allows you to track changes inexcelTracking changes in Excel is a technique of highlighting changes made in a shared worksheet by any user. It highlights the cell that has been modified. This option is present in the “changes” section of the review tab and can be enabled when we share more, but Google Sheets lets you edit the sheet simultaneously.
    • If you use Microsoft Excel, you must manually save the file. But in the case of Google Sheets, you can concentrate on creating the sheet and doing the work that matters, and your sheet will be automatically saved up on your Google Drive.
    • If you choose one for data analysis andvisualization, Microsoft Excel is still the better version. Since Excel has more formulas stored, you cannot beat Microsoft Excel in using it for creating financial models with ease. For example, if you want to create a flowchart or Gantt chart inexcelGantt chart is a type of project manager chart that shows the start and completion time of a project, as well as the time it takes to complete each step. The representation in this chart is shown in bars on the more, you can access the inbuilt formula in Excel, but you need to do them manually to make these charts on Google Sheets.
    • If you want to use Excel or sheet for macros, you should know that Google Sheets has added macros. And as a result, Google Sheets has become a strong alternative to Microsoft Excel.
    • Individuals that use the Macbook prefer GoogleSheets over Microsoft Excel as it may work on all the applications, but Microsoft’s focus is mainly on Windows and not Mac users.

    Excel vs Google Sheets Table

    Basis for comparisonExcelGoogle Sheets

    Price For the new version of Microsoft Office “Office 365” (online version), you need to pay $8.25 per month. You can use Google Sheets for free. If you want to purchase a business subscription, you need to pay $5 per month. If you are buying for a year, you may get a discount.
    Collaboration Compared to Google Sheets, Excel is not a favorable application for collaboration. Compared to Excel, Google Sheet is a preferred application for collaboration.
    Tool for Statistical Analysis & Visualization Excel is the superior product in the case of statistical analysis and visualization since many formulas are built-in in Microsoft Excel. If you want to create a chart on Google sheet-like Gantt or a flow chart in excelThe flow chart in Excel is used to represent the various steps in a process from beginning to end. It has predefined shapes to represent each stage ofthe more, you must do it manually.
    Seamless and easy to use Excel is easy to use, but you need to save the file manually. In the case of the Google Sheet, you do not need to save the sheet manually. Instead, it will be held on Google’s drivers automatically.
    Usage of macros Excel is now similar to the Google Sheet in using the macro. Google Sheet has brought macro and become a strong contender.


    In a nutshell, Google Sheets are becoming highly popular these days. The ease of use, simple collaboration capability, and storage capacity has allowed it to go beyond the functionalities of Excel. Excel is still standing tall, but it needs to focus on Mac users to compete with Google Sheets.

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    Reader Interactions

    Additional Question — Is Google Sheets a free app?

    What are the disadvantages of Google Sheets?

    For Google Sheets, continuous internet access is necessary. Without an internet connection, documents cannot be created, updated, or viewed by others. Although ostensibly unimportant, the notion that a project’s progress is entirely dependent on the internet lessens the program’s appeal.

    Will Google Sheets be free forever?

    Google has changed the expiration date of the free storage so that it will now be in February 2022 rather than June 2021. This modification only applies to existing WorkSpace and GSuite users’ Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files.

    Can Google Sheets do everything Excel can?

    Both of these programs perform similar tasks, so for the vast majority of users, there is nothing that Sheets can’t do that Excel can. Can Google Sheets Do Everything Excel Can? Excel is slightly superior over time once you start working with more advanced functions and large datasets, though.

    Can Google Sheets convert to Excel?

    The sheet you want to convert to Excel can be found on the Sheets website. Your sheet will appear on the editing screen for Sheets. Choose File > Download > Microsoft Excel from the menu bar on the Sheets editing screen. You can save the resulting Excel file using the standard save window on your computer.

    Is Google Sheets compatible with Excel?

    Together, Sheets and Excel can be used to access, edit, and even collaborate on Excel files directly from Google Sheets without the need to convert the Excel files. Even better, you don’t even need to save Office documents to Drive; you can open and edit them right from a Gmail attachment.

    Do Excel formulas work in Google Sheets?

    Cell formulas are supported in Google Sheets, as they are in the majority of desktop spreadsheet programs. Formulas that manipulate data, compute strings and numbers, and do other calculations can be made using functions.

    What is Google’s version of Excel?

    Google Sheets: Online Spreadsheet Editor

    What does <> mean in Google Sheets?

    The Google Sheets comparison operator > and function NE (Not Equal To) can be used to determine whether the value in one cell differs from the value in another cell. The function NE has a similar purpose.

    Is learning Excel worth it in 2022?

    Learn Excel if you want a tool that can compare data, produce charts, perform data analysis, and let you build a strong template for data processing. All of these justifications make me believe that Excel will still be valuable to learn in 2022 and beyond.

    How long does it take to master Excel?

    You will need between 18 and 20 hours to fully understand Excel, which is the average learning time. It will go much more quickly if you are only interested in the fundamentals. Excel is a sizable program with a wide range of features, so keep that in mind.

    Will Excel become obsolete?

    Updated: April 26, 2022. Even in 2022, many companies still don’t consider Excel alternatives. We have seen the full spectrum of use cases of Excel in our time, including some truly scary ones.

    Dannie Jarrod

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